Charter School Purchase Order Policy & Vendor Terms

Effective Date: August 1, 2026

Inklings Academy is proud to partner with charter schools to deliver high-quality online writing and literature courses and programs. To ensure a seamless enrollment process for charter students, parents, and school finance departments, all purchase orders (POs) and vendor transactions are governed by the policy below.

1. General Vendor Overview

Inklings Academy acts as an approved or external education service vendor for participating charter schools. We accommodate charter-funded enrollments for live courses.

Because our academic system links course progress, grades, and teacher feedback directly to distinct student profiles, each student must be enrolled under an individual student account within our learning platform.

2. Ordering & Enrollment Procedures

A. Submitting Purchase Orders

  • Parent/Guardian Action: Parents should request a formal Purchase Order through their charter school’s procurement system (e.g., ClassWallet, Procurify, or internal portal) prior to the start of instruction.
  • PO Requirements: All POs must include:
    1. Student’s Full Name
    2. Parent/Guardian Name and Contact Email
    3. Specific Course Title and Term
    4. Exact Approved Dollar Amount
    5. Charter Teacher/Advisor Contact Details (Name & Email)
  • PO Submission Email: Completed POs must be submitted directly by the charter representative or parent to info [at] inklings.academy.

B. Access & Enrollment Activation

  • Enrollment access is granted upon receipt and manual or automated verification of an official, valid Charter Purchase Order.
  • Once the PO is validated, we will issue access instructions to the parent email on file.
  • If a course enrollment is time-sensitive (e.g., live classes with limited seat capacity), seats are only held once the PO is formally received.

3. Pricing, Invoicing, & Payment Terms

  • Currency & Standard Rates: All prices on Inklings Academy are listed in USD.
  • Invoicing Terms: Invoices will be submitted directly to the charter school’s accounts payable department or uploaded to the designated charter billing portal upon receipt of the PO. Standard terms are Net 30 days from the invoice date.

4. Multi-Student & Family Enrollments

To preserve clean gradebooks, individual assignment portals, and dedicated teacher feedback:

  • Unique Student Profiles: Each child must have their own designated account within our system. Multiple children from the same family cannot share a single student dashboard for live courses.
  • Multi-Seat POs: If a PO covers multiple siblings, the PO details must itemize each student’s full name alongside their respective course enrollment.

5. Course Cancellations, Drop Dates, & Refunds

  • 14-Day Drop Window: Charter-funded live or self-paced courses may be canceled for a full refund/PO release within 14 calendar days of the official course start date (or date of access for self-paced courses).
  • Late Drops: Requests to cancel or drop a course after the 14-day window will not qualify for a PO cancellation or refund. The charter school or parent will remain responsible for the full invoice amount.
  • Digital Downloads: Purchase orders issued for non-course digital downloads, printables, or standalone PDF workbooks are non-refundable once digital files have been delivered or accessed.

6. Charter School Responsibilities & Compliance

  • Vendor Approvals: It is the responsibility of the parent/guardian to confirm that Inklings Academy is an approved vendor with their specific charter school before placing an order or enrolling.
  • Attendance & Progress Reporting: Upon request from an authorized charter advisor or teacher, Inklings Academy will provide student attendance, submission logs, or progress reports for charter-funded students.

7. Contact Information

For charter vendor applications, purchase order processing, or billing inquiries, please contact us by email at: info [at] inklings.academy